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Forms

 

ACCOUNTS PAYABLE:

 

 

Stop Payment Request 9500-INT-505

W-9 Form (Blank - to be filled out by vendor)

W-9 Form (The School District of Escambia County-completed form)

 

RECORDS RETENTION & DESTRUCTION:

 

 

Records Retention Access Amendment Request 9500-INT-507 

 

Records Disposition Request

 

FOOD SERVICE ACCOUNTING:   

 

 

Record for Correcting Erroneous Meal Charges (Meal Count Adjustment Log)

 

INTERNAL FUNDS:

 

 

Chromebooks Reimbursement Form (School to District)

Consumer's Certificate of Exemption DR-14 (Sales Tax Exemption Certificate)

 

Fraudulent Charge Dispute Form (BBVA Compass)

 

Fundraising Request / Reconciliation 9500-INT-501

 

Monies Collected 9500-INT-016 

Monthly Report Checklist 

 

Outside Support Organization Annual Authorization

On-line Payment Product(s) Request

 

Petty Cash Voucher, 9500-INT-514

 

Purchase Requisition/Request for Purchase Order (RFP) 9500-INT-021

 

Report of Property Acquired Through Internal Funds and/or Donated (PC-3) 9500-PRP-006 

 

Report of Saleable Inventory, 9500-INT-513

 

Request for Playground Equipment, MIS-502 

 

Request for Transfer from Internal Funds 9500-INT-502 

(Two Forms per Page)

 

Request for Transfer from Internal Funds 9500-INT-502 

(One Form per Page)

 

Return Check Log 9500-INT-508

 

Sample Contribution Letter - School-Wide

 

Sample Contribution Letter - Special Projects or Additional Classroom Supplies

 

Sample Contribution Letter - Field Trips

 

School Store - Daily Sales Report, 9500-INT-512

 

Superintendent Approval of Expenditures from Internal Fund 9500-INT-509

 

Telephone Long Distance Charge Report 9500-INT-009 

(Two Forms per Page)

 

Telephone Long Distance Charge Report 9500-INT-009-B 

(One Form per Page)

 

Ticket Sales & Reconciliation Report (Middle School) 9500-INT-500

 

Ticket Sales & Reconciliation Report (High School) 9500-INT-500

Trip Guide 

 

Unverified Funds 9500-INT-515 

(Two Forms per Page)

 

Unverified Funds 9500-INT-515 

(One Form per Page)

 

W-9 Form (Blank - to be filled out by vendor)

 

W-9 Form (The School District of Escambia County-completed form)

      

TRAVEL ACCOUNTING:

 

 

***ALL TRAVEL CLAIMS MUST BE SUBMITTED WITHIN 90 DAYS OF THE LAST DAY OF THE TRIP***

 

NEW - T-1 On-line Format (login user ID and password are the same as network)

Video Instructions for T-1 On-line Format (takes a couple of minutes to load)

Retrieve Saved Forms (when saved to finish later) 

 

Approve T-1 Travel Forms

 

T-2 (Request for Travel Authorization Form) (Excel Format)
PDF Format

 

T-3 (Travel Reimbursement Claim Form) (Excel Format)
* Must be printed on Yellow Paper
PDF Format

 

Rental Car Reservation Request (Excel Format)

* Must click "Enable Editing" to type data into form (yellow strip at top of screen)

 

Rental Car Reservation Request (PDF Format)

 

Rental Car Cost Analysis

 

Reimbursable Meal Calculation 

 

Travel Accounting Mileage - Schools to Administration Sites

 

 Travel Accounting Mileage - City to City

 

 Travel Accounting Mileage - School to School

  

WIRELESS DEVICES:

 

 

Cell Phone Reimbursement 9500-INT-504

 

Request for Wireless Device 9500-INT-516