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Professional Development Practices

Privacy and security of student data is embedded into training and professional development in all areas of school operations such as discipline, healthcare, software use, front office processes, communication and athletics among others.

Examples and Evidence

Annually, the District reviews, posts to the website and shares with leaders a Federal/State Compliance package. Privacy and security of student data is embedded into professional development provided by school and district curriculum leaders. Leaders may use resources purchased from Safe Schools and Edivate (see attachments) or develop their own resources.

Link to Employee Federal/State Compliance Packet:   http://ecsd-fl.schoolloop.com/file/1327738240672/1289140583901/2609815705504477454.pdf

 

Responsible Use Guidelines for Students and Staff as referenced in compliance package:

Students - http://ecsd-fl.schoolloop.com/file/1377670194342/1289140583901/43781751370156199.pdf

Staff - http://ecsd-fl.schoolloop.com/file/1377670194342/1289140583901/1563393657036356167.pdf

 

Sample Athletic forms and documentation:  SOP Athletic Eligibility

 

Sample Drug Screening Form Privacy Statement:  Sample Drug Screening Form

 

Sample Training:  Sample Records Clerks Update Training

 

Sample Login Privacy Statement:  SIS login Privacy Statement

 

The school system provides employees with up-to-date, easily accessible resources and documented processes, including exemplars and templates that facilitate student data privacy and security.

Examples and Evidence

The Escambia County School District provides resources that facilitates student data privacy and security through a variety of ways.  We post links to forms and exemplars on our website, through our secure Vibe Teams and share these electronically and through face-to-face instruction.

Link to Employee Federal/State Compliance Packet:   http://ecsd-fl.schoolloop.com/file/1327738240672/1289140583901/2609815705504477454.pdf

 

Responsible Use Guidelines for Students and Staff as referenced in compliance package:

Students - http://ecsd-fl.schoolloop.com/file/1377670194342/1289140583901/43781751370156199.pdf

Staff - http://ecsd-fl.schoolloop.com/file/1377670194342/1289140583901/1563393657036356167.pdf

 

Sample Request for Test Score Entry/Change:    http://ese.escambia.k12.fl.us/eval/WebDocs/Request_for_Test_Score_Entry_FOCUS.pdf

 

Sample Training:  Sample Records Clerks Update Training

 

Sample Login Privacy Statement:  SIS login Privacy Statement

 

Sample Procedural Safeguards:  http://ese.escambia.k12.fl.us/dlfiles/Documents/Procedural%20Safeguards%20.pdf

Parents will be offered appropriate awareness training and resources about student data privacy and security.

Examples and Evidence

The Escambia County School District provides resources for parents awareness training through our website, face-to-face opportunities and through a variety of different communication types.

Responsible Use Guidelines for Students (Pages 57 and 58):

Students - http://ecsd-fl.schoolloop.com/file/1377670194342/1289140583901/43781751370156199.pdf

 

Families Portal Links such as Parents Guide, Forms to Request Access to Student Data (with Privacy Statements embedded): http://ecsd-fl.schoolloop.com/families

 

Sample Login Privacy Statement:  SIS login Privacy Statement

 

Sample Procedural Safeguards:  http://ese.escambia.k12.fl.us/dlfiles/Documents/Procedural%20Safeguards%20.pdf

 

Vision 2020 Chromebook Contract:  https://docs.google.com/a/ecsd.me/forms/d/1OGQG30owoQDTWTpdoq37jBojVQilLmYyEWERKGmuivs/viewform?c=0&w=1

 

Vision 2020 Chromebook Video:  https://www.youtube.com/watch?v=Ed3Apv1-db8

All staff members participate in regular student data privacy training related to applicable federal and/or state laws.

Examples and Evidence

Annually, the District reviews, posts to the website and shares with leaders a Federal/State Compliance package.  Leaders are then required to share with their department or school staff.   Employees are given time to review the package and information and then sign off they have received the information.  We use the Safe Schools Training materials that have FERPA compliance courses.  Additionally, we have adopted Commoncraft videos that the District is customizing and posting on our HelpDesk site for use by leaders and staff.

Link to Employee Federal/State Compliance Packet:   http://ecsd-fl.schoolloop.com/file/1327738240672/1289140583901/2609815705504477454.pdf

 

Responsible Use Guidelines for Staff as referenced in compliance package:

Staff - http://ecsd-fl.schoolloop.com/file/1377670194342/1289140583901/1563393657036356167.pdf

 

IT Data Security Awareness SOP:  https://docs.google.com/document/d/1Hlkq1FfNij0loOS5Zx0sMsT0LmS_h538EaVpfM7xc7Y/edit?usp=sharing