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Pine Meadow Elementary

parent & Family engagement

Parent and Family Engagement Plan Summary

Dear families,

Following is a summary of the 2022/2023 Parent and Family Engagement Plan for our school and district.  Thank you!
Pine Meadow Parent and Family Engagement Plan will:  Every Student Succeeds Act 1116 (b-c)

  • Involvement of Parents and Community includes School Advisory Council (SAC) meetings, 
  • volunteer program, and a shared home school connection
  • Coordinate and integrate parent and family engagement strategies with other Federal, State, and local programs
  • Hold an annual meeting for families to explain the Title I program and the rights of parents to be involved
  • Flexible parent meetings will be offered before, during the day and evenings and at varying times to accommodate schedules
  • Provide materials and training to help parents support their child’s learning at home.  These activities include open house, conferences, family events, and meetings where assessment data, activities, and standards are shared and discussed
  • Communication will be provided a variety of ways including flyers, school website, newsletters, marquee, phone calls, conferences, etc.
  • Information will be provided in a format and language parents can understand

Escambia County School District Parent and Family Engagement Plan will:  Every Student Succeeds Act 1116 (a) (2)

  • Involve parents and family members from our Title I schools in developing the District Parent and Family Engagement Plan
  • Provide the support necessary to assist and build the capacity of all participating Title I schools within the district in planning and implementing effective parent and family engagement activities to improve student academic achievement and school performance
  • Coordinate and integrate parent and family engagement strategies with other Federal, State, and local programs
  • Conduct an annual evaluation of the content and effectiveness of the parent and family engagement policy, ensuring information and activities are offered for parents and family members on how to work with their children to improve their achievement, and engaging with school personnel and teachers to identify strategies that support successful family partnerships
  • Provide professional development to staff on best practices in family engagement
  • Work with schools to provide opportunities for greater participation in parent and family activities for all parents (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background)

If you would like to receive a full copy of the school and district Parent and Family Engagement Plan, please see the different options below.

  • Contact our school office to request a copy of either plan.
  • Visit our district website.

If you would like to submit additional comments on the schoolwide program plan, please call the school at (850) 494-5630.

Parent and Family Engagement Plan - Full Version


Events and activities may be modified as needed due to COVID-19.

Involvement of Parents

Describe how the school will involve parents and families in an organized, ongoing, and timely manner, in the planning, reviewing, and improvement of Title I programs including involvement in the decision-making of how funds for Title I will be used. (ESEA SEctions 1116)

Focus Area Evidence X Tentative dates/timelines
Parent and family engagement in the planning, reviewing, and improvement of Title I programs (including the decision-making process of how funds are used). Title I Annual Parent Meeting X August/September/October
School Advisory Council Meeting (SAC) X 4
Face-to-face and virtual Family Night opportunities   N/A

 

Coordination and Integration with Other Federal Programs

Describe how the school will coordinate and integrate parent and family engagement programs and activities that teach parents how to help their children at home {ESEA Section 1116}. 

Program Coordination X
Head Start     LEA cofunds Head Start for 185 children.  These services are provided in schools with our highest poverty.  Family events provide guidance and modeling of emergent literacy development activities.    
Voluntary Pre-Kindergarten Title I Part A co-funds VPK services, by extending full day services in schools with our highest poverty.  Family events provide guidance and modeling of emergent literacy development activities.  
Title I, Part C Migrant families participate in a LEA Advisory Council for English Language Learners.  Translators are available for teacher conferences as well as to assist with translation of documents to be provided for families.  Family events provide guidance and modeling of emergent literacy development activities. X
Title I, Part D Resources are provided for parents whose children are enrolled in Neglected & Delinquent programs. X
ESOL-Title III Provides supplemental resources for English Language Learners (ELL) such as  services and paraprofessionals.  X
Title IV, Part A Provides students with a well-rounded education, supports safe and healthy students, and supports the effective use of technology. Schools benefit through Capturing Kids’ Hearts training and the services of the secondary schools guidance TSA.  
Carl Perkins Career and Technical  Education Act Provides funds to increase the quality of career and technical education.  
Title IX, Part A Provides hygiene items, schools supplies, and tutors at area homeless shelters to support families.  Assistance for housing, food, and other emergency support are available for families referred under Title IV.  Counseling services and shelter based tutoring/parent training is available. X
IDEA  Provides students with disabilities a Free Appropriate Public Education (FAPE) that is tailored to their individual needs including an Individualized Education Plan (IEP), placement in the Least Restrictive Environment (LRE), appropriate evaluation, parent and teacher participation, and procedural safeguards. X


Annual Parent Meeting

Describe the specific steps the school will take to conduct an annual meeting designed to inform parents and families of participating children about the school’s Title I program, the nature of the Title I program (schoolwide or targeted assistance), Adequate Yearly Progress, school choice, and the rights of parents are covered at the annual meeting.   

Phase 1: Hold at least one live, in-person* meeting

  • Held by mid October (by Friday of the second full week of the month)
  • Conducted before or after a school event or as a standalone event
  • Publicized in a timely manner utilizing a coordinated combination of at least two of the following (or similar) invitation formats to best reach all families in the weeks preceding the event(s):
    • School Messenger automated phone service
    • School Calendar
    • Newsletter/Flier
    • email/FOCUS messenger
    • Marquee/a-frame signs
    • Website/Social Media
  • Documented evidence families are informed of the school’s participation as a Title I school, the requirements of the Title I, Part A program, and the right of parents to be involved by maintaining evidence of
    • Invitations (copies, screenshots, scripts, messenger reports, etc)
    • Agenda
    • Sign-in sheets (or other attendance records from virtual participants)
    • Minutes/notes/presentation slides customized for the school
    • Summary of survey results

*in-person meetings may be supplemented with simultaneous virtual broadcasts or wholly virtual if in-person events are restricted.

Phase 2: Post “Missed Meeting” informational slide to the school’s website after the live meeting.

  • Presented using district-created Slides template
  • Posted for a minimum of two weeks following the live annual meeting; or the last two weeks of October at the latest
  • Posted in a prominent location of school’s website
  • Customized with school’s updated information and documents


Flexible Parent Meetings

Describe how the school will offer a flexible number of meetings, such as meetings in the morning or evening.  
How will the school provide with Title I funds, transportation, child care, or home visits, as such services related to parental engagement {ESEA Section 1116}. 

Flexible Meetings Description of Meetings/Activity X
Morning meetings Meetings will be offered before school X
Afternoon meetings Meetings will be offered during/after school X
Evening meetings Meetings will be offered before, during and after school X
Transportation Title I funds budgeted for transportation  
Child Care Title I funds budgeted for child care  
Home Visits Title I funds budgeted for home visits  
Other Use of technology to video and upload to websites for parents unable to attend meetings and workshops. X


Building Capacity of Parents

Describe how the school will implement activities that will build the capacity for meaningful parent/family involvement, and building relationships with the community to improve student academic achievement.  Describe the actions the school will take to provide materials and training to help parents assist parents/families to work with their child. Include information on how the school will provide other reasonable support for parent/family engagement activities under {ESEA Section 1116}.

PI Budget: $2,610.00

#

Topic - Title of Activity

Person Responsible

Materials/Training

Provided to Parents/Families

Tentative Date/Time

(is it flexible?)

Documentation

Evidence

(announcement, agenda, sign in sheet, evaluation, etc.)

1

Open House Conferences
(elementary)
School-based contact FOCUS information, Individual student data shared, School Family Compact discussed September Open House date Sign in sheet, agenda  

2

 Annual Title 1 Meeting Admin  Review Title 1, Review Budget, Input into PFEP and Home School Compact  9/2022  Powerpoint, agenda, worksheets, sign in sheets, and meeting minutes

3

Parent Teacher Conferences  Teachers Teachers give every parent a packet of information and will discuss the child's strengths and areas of concern and how to help at home.  Ongoing Sign in sheets and climate survey

4

Parenting Tips and Information  Guidance  Various information given out to parents on topics such as ADHD, organization, bullying etc.

Ongoing

Climate survey

5

Progress Monitoring Meetings  Teachers and RtI Team  Students strengths and weaknesses discussed.  Interventions and strategies for home and school discussed.

Ongoing

Climate survey

6

 Assessment Training  Teachers and Guidance  Information is given to parents explaining assessments, their child’s performance on each assessment and what that means.  Ongoing  Climate survey

7

Open House Teachers and Administration Each grade developed a powerpoint covering important items with academic and behavior expectations for their grade level.  Presented during Open House and then uploaded to the website for parents unable to attend. 9/2022 Announcement, agenda, powerpoint, sign in, and climate survey

8

K-5th Grade Orientation Teachers and Administration Teachers developed a powerpoint with academic and behavior expectations as well as virtual school tours for parents.  8/2022 Announcement, agenda, powerpoint, sign in, and climate survey

9

Fifth Grade Science Night 5th Grade Teachers and Administration Teachers developed hands-on activities designed to enhance the Science knowledge of parents. 10/2022
Flexible/ Phase 2
Announcement, agenda, sign in, and climate survey

10

K-2 Thinking Map Night K-2 Teachers and Administration Teachers developed training for parents to enhance usage of Thinking Maps. 10/2022
Flexible/ Phase 2
Announcement, agenda, sign in, and climate survey

11

3rd-5th Grade Reading and Math Night 3-5 Teachers and Administration Math/ELA strategies and resources for parents will be provided. 1/2023 Announcement, agenda, sign in, and climate survey
12 Picnic with Panther Parents Admin Math/ELA strategies and resources for parents will be provided. 3/2023-3/2023 Announcement, agenda, sign in, and climate survey

 

Other Activities

Describe the other activities, such as parent resource centers, the school will conduct to encourage and support parents and families in more meaningful engagement in the education of their children {ESEA Section 1116}. 

  • Family conferences will be conducted where student data will be shared along with ideas for families to assist at home.

Staff Development 

Describe the professional development activities the school will provide to educate the teachers, specialized instructional support personnel, principals, other school leaders and other staff leaders and other staff with the assistance of parents/families and the school.  How to value and utilize the contributions of parent/families.  How to reach out to, communicate with and work with parents/families as equal partners. How to implement and coordinate parent/family programs, and build ties between parents/families and the school. {ESEA Section 1116}. 

Focus Areas for Staff Development

A Value and utility of contributions of parents and families.
B How to reach out to, communicate with and work with parents/families as equal partners.
C Implementing and coordinating parent/family programs.
D Building ties between parents/families and the school.


 

#

Topic - Title of Activity

Person Responsible

Anticipated Parent Engagement Focus Area

(list the focus area/s)

Tentative Date

Documentation

Evidence

(agenda, sign in sheet, etc.)

1

School-based contact PD  District Title I staff  A, B, C, D  July/August Agenda, sign in sheet, and evaluation

2

Faculty PD-
Home-School Connection Topics Each Month
 Administration A  Ongoing  Teacher  feedback, climate survey, sign in, and agenda

3

Communicating with Working Parents  Guidance B  Ongoing Sign in, teacher feedback and climate survey

4

Building Ties Between Home and School  Link to Title 1 Site D

Ongoing

 Sign in,Climate survey

5

Cultural Sensitivity  Guidance B, D

Ongoing

 Sign in, Climate survey

6

 
Suite 360 Parent Modules at PTA Meeting
 Administration D  Ongoing Sign in, PTA, Suite 360 use
7 Book Study Guidance B October, 2022-March 2023 Sign in, teacher survey

 

Communication

Describe how the school will provide parents of participating children the following: 

  • Timely information about the Title I programs;
  • Description and explanation of the curriculum at the school, the forms of academic assessment used to measure student progress, and the achievement levels students are expected to obtain;
  • If requested by parents, the school provides opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children and 
  • If the school wide program plan is not satisfactory to the parents of participating children, the school will submit the parents’ comments with the plan that will be made available to the local education agency {ESEA Section 1116}. 
     

Communication Focus Areas

Type of Activity

X

Evidence of activity

How does the school communicate timely information about the Title I program?

Title I Annual Parent Meeting

X

Google Slides/Screenshot; Advertisement, Agenda, Minutes, Sign in Sheet

SAC

X

Advertisement, Agenda, Minutes, Sign in Sheet

Electronic Communication

X

Email

Mail Out to Parents

X

 

Family Nights

X

Flyer, newsletter, sign in, marquis, website, call out script, agenda, presentation, evals

School Website

X

Newsletter, calendar, pictures

School Messenger

X

Call outs

Flyers

X

Upcoming events

Other

 

 

How does the school communicate timely information about curriculum, assessment, and achievement?

Virtual Title I Annual Parent Meeting

X

Google Slides/Screenshot; Advertisement, Agenda, Minutes, Sign in Sheet

Family Nights

X

Survey needs, standards, flyers, agenda, presentation, sign in, evals

Newsletters

X

Curricular sections

Virtual Open House

X

Classroom presentations

SAC

X

Agenda, data review, minutes

Website

X

SPAR, accountability reports

FOCUS

X

Progress report, report cards, test history

RTI Parent Meetings

X

Schedule, notes

Conferences

X

Sign in, schedule, Title 1 budget/plan

Other

 

 

How does the school offer opportunities for regular meetings for parents to participate in making decisions and give feedback?

SAC Meetings

X

Advertisement, Agenda, Minutes, Sign in Sheet

PTA Meetings

X

Advertise, agenda, sign in, minutes
Conferences (elementary)

X

Conference sign in sheet, conference agenda with notes

Other

 

 

 

Accessibility

Describe how the school will provide full opportunities for participation in parental involvement activities for all parents.  Include how the school plans to share information related to school and parent programs, meetings, school reports, and other activities in an understandable, uniform format and in a language that parents/families can understand.


Describe the opportunities that families have to fully participate in their child’s education.

  • Orientation, Open House, Conferences, Curriculum Nights

Describe how the school will share information to families in an understandable, uniform format, and in different languages as needed.

  • Parent communication will be provided in English and Spanish or other languages per parent need. The communication is provided in writing or if requested by interpreters. Needs will be determined by the Parent Home Language Survey. Parent meetings will be offered at different times to help accommodate parent needs.

Barriers  

Describe the barriers that hinder participation by parents during the previous school year in parental involvement activities. Include the steps the school will take during the upcoming school year to overcome the barriers (with particular attention to parents who are disabled, have limited English proficiency, and parents/families of migratory children) {ESEA Section 1116}. 
 

Barrier(s): 
Including the 
Specific Subgroup
X

Plan of Action (Steps to overcome)

Language    
Disabilities    
Transportation    
Child Care X Include activities that would be appropriate for siblings not yet school aged; provide child care for assessment trainings
Schedule X Schedule activities at various times and days including Saturdays to accommodate parents
Homelessness    
Communication    
No WiFi Availability    
Other    

 

Assurances about the Parent and Family Engagement Plan

I, Elizabeth Greenberg, do hereby certify that all facts, figures, and representations made in this application are true, correct, and consistent with the statement of assurances for these waivers. Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records necessary to substantiate these requirements will be available for review by appropriate district, state and federal staff for a minimum of five (5) years. I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on this or any special project, where prohibited.

Assurances

  • The school will be governed by the statutory definition of parent and family engagement, and will carry out programs, activities, and procedures in accordance with the definition outlined in ESEA Section 8101;
  • Involve the parents of children served in Title I, Part A in decisions about how Title I, Part A funds reserved for parental involvement are spent {Section 1116 (a)(3)(b);
  • Plan was jointly developed/revised with parents and distributed to our families and the local community {Section 1116 (b)(1);
  • Engage parents and families, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs under this part, including the planning review, and improvement of the school parent and family engagement policy and the joint development of the school wide program plan under Section 1116 (c)(3);
  • Use the findings of the Parent and Family Engagement Plan review to design strategies for more effective parent and family engagement, and to review, if necessary, the school’s Parent and Family Engagement Plan {Section 1116 (a)(E);
  • If the plan for Title I, Part A, developed under Section 1112, is not satisfactory to the parents and family of participating children, the school will submit parent and family comments with the plan when the school submits the plan to the local educational agency [Section 1116(b)(4)];
  • Provide to each parent an individual student report about the performance of their child on the state assessment {Section 1112 (e)(1)(B)(i);
  • Provide each parent timely notice when their child has been assigned or has been taught for four (4) or more consecutive weeks by a teacher who does not meet applicable State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned {Section 1112 (e)(1)(B)(ii)}; and
  • Provide each parent timely notice information regarding their right to request information on the professional qualifications of the student's classroom teachers and paraprofessionals {Section 1112 (e)(1)(A).