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Sherwood Elementary

parent & Family engagement

Parent and Family Engagement Plan Summary

Dear families,
Following is a summary of the 2022/2023 Parent and Family Engagement Plan for our school and district.  Thank you!
Sherwood Elementary Parent and Family Engagement Plan will:  Every Student Succeeds Act 1116 (b-c)

  • Involvement of Parents and Community includes School Advisory Council (SAC) meetings, 
  • volunteer program, and a shared home school connection
  • Coordinate and integrate parent and family engagement strategies with other Federal, State, and local programs
  • Hold an annual meeting for families to explain the Title I program and the rights of parents to be involved
  • Flexible parent meetings will be offered both during the day and evenings and at varying times to accommodate schedules
  • Provide materials and training to help parents support their child’s learning at home.  These activities include open house, conferences, family events, and meetings where assessment data, activities, and standards are shared and discussed
  • Communication will be provided a variety of ways including flyers, school website, newsletters, marquee, phone calls, conferences, etc.
  • Information will be provided in a format and language parents can understand

Escambia County School District Parent and Family Engagement Plan will:  Every Student Succeeds Act 1116 (a) (2)

  • Involve parents and family members from our Title I schools in developing the District Parent and Family Engagement Plan
  • Provide the support necessary to assist and build the capacity of all participating Title I schools within the district in planning and implementing effective parent and family engagement activities to improve student academic achievement and school performance
  • Coordinate and integrate parent and family engagement strategies with other Federal, State, and local programs
  • Conduct an annual evaluation of the content and effectiveness of the parent and family engagement policy, ensuring information and activities are offered for parents and family members on how to work with their children to improve their achievement, and engaging with school personnel and teachers to identify strategies that support successful family partnerships
  • Provide professional development to staff on best practices in family engagement
  • Work with schools to provide opportunities for greater participation in parent and family activities for all parents (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background)

If you would like to receive a full copy of the school and district Parent and Family Engagement Plan, please see the different options below.

  • Contact our school office to request a copy of either plan.
  • Visit our district website.

If you would like to submit additional comments on the schoolwide program plan, please call the school at (850) 453-7420.

Parent and Family Engagement Plan - Full Version


Events and activities may be modified as needed due to COVID-19.

Involvement of Parents

Describe how the school will involve parents and families in an organized, ongoing, and timely manner, in the planning, reviewing, and improvement of Title I programs including involvement in the decision-making of how funds for Title I will be used. (ESEA SEctions 1116)

Focus Area Evidence X Tentative dates/timelines
Parent and family engagement in the planning, reviewing, and improvement of Title I programs (including the decision-making process of how funds are used). Title I Annual Parent Meeting X August/September/October
School Advisory Council Meeting (SAC) X Tentative: August/October/December/February/March/April
Other (specify)    

 

Coordination and Integration with Other Federal Programs

Describe how the school will coordinate and integrate parent and family engagement programs and activities that teach parents how to help their children at home {ESEA Section 1116}. 

Program Coordination X
Head Start     LEA cofunds Head Start for 185 children.  These services are provided in schools with our highest poverty.  Family events provide guidance and modeling of emergent literacy development activities.    
Voluntary Pre-Kindergarten Title I Part A co-funds VPK services, by extending full day services in schools with our highest poverty.  Family events provide guidance and modeling of emergent literacy development activities. X
Title I, Part C Migrant families participate in a LEA Advisory Council for English Language Learners.  Translators are available for teacher conferences as well as to assist with translation of documents to be provided for families.  Family events provide guidance and modeling of emergent literacy development activities. X
Title I, Part D Resources are provided for parents whose children are enrolled in Neglected & Delinquent programs. X
ESOL-Title III Provides supplemental resources for English Language Learners (ELL) such as  services and paraprofessionals.  X
Title IV, Part A Provides students with a well-rounded education, supports safe and healthy students, and supports the effective use of technology. Schools benefit through Capturing Kids’ Hearts training and the services of the secondary schools guidance TSA.  
Carl Perkins Career and Technical  Education Act Provides funds to increase the quality of career and technical education.  
Title IX, Part A Provides hygiene items, schools supplies, and tutors at area homeless shelters to support families.  Assistance for housing, food, and other emergency support are available for families referred under Title IV.  Counseling services and shelter based tutoring/parent training is available. X
IDEA  Provides students with disabilities a Free Appropriate Public Education (FAPE) that is tailored to their individual needs including an Individualized Education Plan (IEP), placement in the Least Restrictive Environment (LRE), appropriate evaluation, parent and teacher participation, and procedural safeguards. X


Annual Parent Meeting

Describe the specific steps the school will take to conduct an annual meeting designed to inform parents and families of participating children about the school’s Title I program, the nature of the Title I program (schoolwide or targeted assistance), Adequate Yearly Progress, school choice, and the rights of parents are covered at the annual meeting.   

Phase 1: Hold at least one live, in-person* meeting

  • Held by mid October (by Friday of the second full week of the month)
  • Conducted before or after a school event or as a standalone event
  • Publicized in a timely manner utilizing a coordinated combination of at least two of the following (or similar) invitation formats to best reach all families in the weeks preceding the event(s):
    • School Messenger automated phone service
    • School Calendar
    • Newsletter/Flier
    • email/FOCUS messenger
    • Marquee/a-frame signs
    • Website/Social Media
  • Documented evidence families are informed of the school’s participation as a Title I school, the requirements of the Title I, Part A program, and the right of parents to be involved by maintaining evidence of
    • Invitations (copies, screenshots, scripts, messenger reports, etc)
    • Agenda
    • Sign-in sheets (or other attendance records from virtual participants)
    • Minutes/notes/presentation slides customized for the school
    • Summary of survey results

*in-person meetings may be supplemented with simultaneous virtual broadcasts or wholly virtual if in-person events are restricted.

Phase 2: Post “Missed Meeting” informational slide to the school’s website after the live meeting.

  • Presented using district-created Slides template
  • Posted for a minimum of two weeks following the live annual meeting; or the last two weeks of October at the latest
  • Posted in a prominent location of school’s website
  • Customized with school’s updated information and documents
     


Flexible Parent Meetings

Describe how the school will offer a flexible number of meetings, such as meetings in the morning or evening.  
How will the school provide with Title I funds, transportation, child care, or home visits, as such services related to parental engagement {ESEA Section 1116}. 

Flexible Meetings Description of Meetings/Activity X
Morning meetings Meetings will be offered before school X
Afternoon meetings Meetings will be offered during/after school X
Evening meetings Meetings will be offered before, during and after school X
Transportation Title I funds budgeted for transportation  
Child Care Title I funds budgeted for child care  
Home Visits Title I funds budgeted for home visits  
Other    

 

Building Capacity of Parents

Describe how the school will implement activities that will build the capacity for meaningful parent/family involvement, and building relationships with the community to improve student academic achievement.  Describe the actions the school will take to provide materials and training to help parents assist parents/families to work with their child. Include information on how the school will provide other reasonable support for parent/family engagement activities under {ESEA Section 1116}.

PI Budget:  $3,384.00

#

Topic - Title of Activity

Person Responsible

Materials/Training

Provided to Parents/Families

Tentative Date/Time

(is it flexible?)

Documentation

Evidence

(announcement, agenda, sign in sheet, evaluation, etc.)

1

Open House Conferences
(elementary)
  School-based contact FOCUS information, Individual student data shared, School Family Compact discussed  September Open House date Sign in sheet, agenda  

2

Family Conferences
(elementary) 
Tammy Douglas
Tamika Wyrick
Relationship building, Individual student data shared, School Family Compact discussed, Collaboration  Sept - Nov. 2022 Sign in sheet, conference agenda with notes

3

Progress Monitoring - Individual Conferences John Carey
Teachers
 Sharing of student data
Additional resources to help with student needs (varies by student)
 On-going August - May RTI Meeting Schedule

4

Progress Reports / Report Cards  Tammy Douglas
Jennifer Collins
Handout on accessing grades online through Focus Sept 2022 Handout

5

Volunteer Training for Parents  Jennifer Collins Volunteer Handbook Provided on-going Aug. - May  Sign-in Sheets

6

3rd Grade Parent Day Jennifer Collins
Tamika Wyrick
Debbi Phillips
Fluency Materials Sept. 14, 2022 Sign In, Agenda, Sample items, announcements, evaluations

7

2nd Grade Parent Day Jennifer Collins
Tamika Wyrick
Debbi Phillips
Fluency Materials October 21, 2022

Sign In, Agenda, Sample items, announcements, evaluations

8

1st Grade Parent Day Jennifer Collins
Tamika Wyrick
Debbi Phillips
Sight-word materials Nov. 16, 2022

Sign In, Agenda, Sample items, announcements, evaluations

9

KG Parent Day Jennifer Collins
Tamika Wyrick
Debbi Phillips
Letters and Sounds Materials Dec. 9, 2022 Sign In, Agenda, Sample items, announcements, evaluations
10 4th Grade Parent Day Jennifer Collins
Tamika Wyrick
Debbi Phillips
Comprehension Materials Jan. 27, 2023 Sign In, Agenda, Sample items, announcements, evaluations
11 5th Grade Parent Day Jennifer Collins
Tamika Wyrick
Debbi Phillips
Comprehension Materials Feb. 24, 2023 Sign In, Agenda, Sample items, announcements, evaluations
12 All grade Academic Carnival Jennifer Collins
Tamika Wyrick
Debbi Phillips
Sharing of various ways to assist students at home ELA and Math Mar. 30, 2023 Sign In, Agenda, Sample items, announcements, evaluations

 

Other Activities

Describe the other activities, such as parent resource centers, the school will conduct to encourage and support parents and families in more meaningful engagement in the education of their children {ESEA Section 1116}. 

  • Grade Level or parent resource -  family nights (parent resources purchased out of  53050).

  • Sherwood plans to host 4 read aloud events throughout the year, inviting parents, grandparents, and community members to attend.
     

Staff Development 

Describe the professional development activities the school will provide to educate the teachers, specialized instructional support personnel, principals, other school leaders and other staff leaders and other staff with the assistance of parents/families and the school.  How to value and utilize the contributions of parent/families.  How to reach out to, communicate with and work with parents/families as equal partners. How to implement and coordinate parent/family programs, and build ties between parents/families and the school. {ESEA Section 1116}. 

Focus Areas for Staff Development

A Value and utility of contributions of parents and families.
B How to reach out to, communicate with and work with parents/families as equal partners.
C Implementing and coordinating parent/family programs.
D Building ties between parents/families and the school.


 

#

Topic - Title of Activity

Person Responsible

Anticipated Parent Engagement Focus Area

(list the focus area/s)

Tentative Date

Documentation

Evidence

(agenda, sign in sheet, etc.)

1

School-based contact PD  District Title I staff  A, B, C, D  July/August Agenda, sign in sheet, and evaluation

2

 Elem Conf PD   Jennifer Collins
Debbi Phillips
 A, B, D  Aug - Sept Agenda, Sign-in Sheets

 

Communication

Describe how the school will provide parents of participating children the following: 

  • Timely information about the Title I programs;
  • Description and explanation of the curriculum at the school, the forms of academic assessment used to measure student progress, and the achievement levels students are expected to obtain;
  • If requested by parents, the school provides opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children and 
  • If the school wide program plan is not satisfactory to the parents of participating children, the school will submit the parents’ comments with the plan that will be made available to the local education agency {ESEA Section 1116}. 

Communication Focus Areas

Type of Activity

X

Evidence of activity

How does the school communicate timely information about the Title I program?

Title I Annual Parent Meeting

X

Google Slides/Screenshot; Advertisement, Agenda, Minutes, Sign in Sheet

SAC

X

Advertisement, Agenda, Minutes, Sign in Sheet

Electronic Communication

X

Email through Focus

Mail Out to Parents

 

 

Family Nights

X

Flyers, sign-in sheet

School Website

X

Screenshot

School Messenger

X

Copy of call out

Flyers

X

Copies

Other - social media

X

Screenshot of school’s Facebook page

How does the school communicate timely information about curriculum, assessment, and achievement?

Title I Annual Parent Meeting

X

Google Slides/Screenshot; Advertisement, Agenda, Minutes, Sign in Sheet

Family Nights

X

Flyer, agenda, sign-in sheets

Newsletters

X

Copy of newsletters

Open House

X

Copy of teacher power point

SAC

X

Advertisement, Agenda, Minutes, Sign in Sheet

Website

X

Screenshot

FOCUS

X

Screenshot

RTI Parent Meetings

X

Parent invites/RTI paperwork

Conferences

X

Sign-in sheets, agenda, notes

Other

 

 

How does the school offer opportunities for regular meetings for parents to participate in making decisions and give feedback?

SAC Meetings

X

Advertisement, Agenda, Minutes, Sign in Sheet

PTA Meetings

 

 

Conferences (elementary)

X

Conference sign in sheet, conference agenda with notes

Other

 

 

 

Accessibility

Describe how the school will provide full opportunities for participation in parental involvement activities for all parents.  Include how the school plans to share information related to school and parent programs, meetings, school reports, and other activities in an understandable, uniform format and in a language that parents/families can understand.


Describe the opportunities that families have to fully participate in their child’s education.

  • Sherwood will provide opportunities for parent/family involvement through several family activities throughout the school year.  This year we will be providing a variety of times for our activities as well as providing virtual links to meetings (i.e. RTI, grade level help sessions) with the hopes that if they cannot join us in person, on campus, they can still get the information and participate virtually. Parent conferences will be held during the first semester.  

Describe how the school will share information to families in an understandable, uniform format, and in different languages as needed.

  • School plans related to programs, meetings, school reports and other activities will be shared through hand-outs sent home, electronic versions emailed, newsletters, web-page, social media and call outs.  Spanish versions are sent home with our ELL students as well as other students when we are aware of a different language spoken at home by parents/families.

Barriers  

Describe the barriers that hinder participation by parents during the previous school year in parental involvement activities. Include the steps the school will take during the upcoming school year to overcome the barriers (with particular attention to parents who are disabled, have limited English proficiency, and parents/families of migratory children) {ESEA Section 1116}. 
 

Barrier(s): 
Including the 
Specific Subgroup
X

Plan of Action (Steps to overcome)

Language X Callouts and Flyers sent out in both Spanish and English versions
Disabilities    
Transportation X Offering Virtual Conferences, Meetings and Activities
Child Care X Looking into the use of staff’s high school students volunteering to provide this service.
Schedule X Provide activities on different days of the week and different times of day.  Each year we gather parent input on best times for activities / meetings.
Homelessness X Identify these families to connect them with one of our school counselors to provide resources and support.
Communication X Content to parents provided via a variety of outlets (email, social media, hard copies, Dojo/Remind Apps, call outs)
No WiFi Availability    
Other    

 

Assurances about the Parent and Family Engagement Plan

I, Tammy Douglas, do hereby certify that all facts, figures, and representations made in this application are true, correct, and consistent with the statement of assurances for these waivers. Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records necessary to substantiate these requirements will be available for review by appropriate district, state and federal staff for a minimum of five (5) years. I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on this or any special project, where prohibited.

Assurances

  • The school will be governed by the statutory definition of parent and family engagement, and will carry out programs, activities, and procedures in accordance with the definition outlined in ESEA Section 8101;
  • Involve the parents of children served in Title I, Part A in decisions about how Title I, Part A funds reserved for parental involvement are spent {Section 1116 (a)(3)(b);
  • Plan was jointly developed/revised with parents and distributed to our families and the local community {Section 1116 (b)(1);
  • Engage parents and families, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs under this part, including the planning review, and improvement of the school parent and family engagement policy and the joint development of the school wide program plan under Section 1116 (c)(3);
  • Use the findings of the Parent and Family Engagement Plan review to design strategies for more effective parent and family engagement, and to review, if necessary, the school’s Parent and Family Engagement Plan {Section 1116 (a)(E);
  • If the plan for Title I, Part A, developed under Section 1112, is not satisfactory to the parents and family of participating children, the school will submit parent and family comments with the plan when the school submits the plan to the local educational agency [Section 1116(b)(4)];
  • Provide to each parent an individual student report about the performance of their child on the state assessment {Section 1112 (e)(1)(B)(i);
  • Provide each parent timely notice when their child has been assigned or has been taught for four (4) or more consecutive weeks by a teacher who does not meet applicable State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned {Section 1112 (e)(1)(B)(ii)}; and
  • Provide each parent timely notice information regarding their right to request information on the professional qualifications of the student's classroom teachers and paraprofessionals {Section 1112 (e)(1)(A).