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Ernest Ward Middle

parent & Family engagement

Parent and Family Engagement Plan Summary

Dear families,

Following is a summary of the 2022/2023 Parent and Family Engagement Plan for our school and district.  Thank you!
Ernest Ward Middle School Parent and Family Engagement Plan will:  Every Student Succeeds Act 1116 (b-c)

  • Involvement of Parents and Community includes School Advisory Council (SAC) meetings, 
  • family engagement nights, and a shared home school connection.
  • Coordinate and integrate parent and family engagement strategies with other Federal, State, and local programs
  • Hold an annual meeting for families to explain the Title I program and the rights of parents to be involved
  • Flexible parent meetings will be offered before school, during the day, after school and virtually to accommodate schedules.
  • Provide materials and training to help parents support their child’s learning at home.  These activities include open house, conferences, family events, and meetings where assessment data, activities, and standards are shared and discussed.
  • Communication will be provided in a variety of ways including flyers, school website, newsletters, marquee, phone calls, conferences, and North Escambia News .
  • Information will be provided in a format and language parents can understand

Escambia County School District Parent and Family Engagement Plan will:  Every Student Succeeds Act 1116 (a) (2)

  • Involve parents and family members from our Title I schools in developing the District Parent and Family Engagement Plan
  • Provide the support necessary to assist and build the capacity of all participating Title I schools within the district in planning and implementing effective parent and family engagement activities to improve student academic achievement and school performance
  • Coordinate and integrate parent and family engagement strategies with other Federal, State, and local programs
  • Conduct an annual evaluation of the content and effectiveness of the parent and family engagement policy, ensuring information and activities are offered for parents and family members on how to work with their children to improve their achievement, and engaging with school personnel and teachers to identify strategies that support successful family partnerships
  • Provide professional development to staff on best practices in family engagement
  • Work with schools to provide opportunities for greater participation in parent and family activities for all parents (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background)

If you would like to receive a full copy of the school and district Parent and Family Engagement Plan, please see the different options below.

  • Contact our school office to request a copy of either plan.
  • Visit our district website.

If you would like to submit additional comments on the schoolwide program plan, please call the school at (850) 761-6301.

Parent and Family Engagement Plan - Full Version


Involvement of Parents

Describe how the school will involve parents and families in an organized, ongoing, and timely manner, in the planning, reviewing, and improvement of Title I programs including involvement in the decision-making of how funds for Title I will be used. (ESEA SEctions 1116)

Focus Area Evidence X Tentative dates/timelines
Parent and family engagement in the planning, reviewing, and improvement of Title I programs (including the decision-making process of how funds are used). Title I Annual Parent Meeting X August/September/October
School Advisory Council Meeting (SAC) X 4 meetings–dates TBD
Other (specify) X 3 (dates TBD)

 

Coordination and Integration with Other Federal Programs

Describe how the school will coordinate and integrate parent and family engagement programs and activities that teach parents how to help their children at home {ESEA Section 1116}. 

Program Coordination X
Head Start     LEA cofunds Head Start for 185 children.  These services are provided in schools with our highest poverty.  Family events provide guidance and modeling of emergent literacy development activities.    
Voluntary Pre-Kindergarten Title I Part A co-funds VPK services, by extending full day services in schools with our highest poverty.  Family events provide guidance and modeling of emergent literacy development activities.  
Title I, Part C Migrant families participate in a LEA Advisory Council for English Language Learners.  Translators are available for teacher conferences as well as to assist with translation of documents to be provided for families.  Family events provide guidance and modeling of emergent literacy development activities.  
Title I, Part D Resources are provided for parents whose children are enrolled in Neglected & Delinquent programs. X
ESOL-Title III Provides supplemental resources for English Language Learners (ELL) such as  services and paraprofessionals.  X
Title IV, Part A Provides students with a well-rounded education, supports safe and healthy students, and supports the effective use of technology. Schools benefit through Capturing Kids’ Hearts training and the services of the secondary schools guidance TSA. X
Carl Perkins Career and Technical  Education Act Provides funds to increase the quality of career and technical education. X
Title IX, Part A Provides hygiene items, schools supplies, and tutors at area homeless shelters to support families.  Assistance for housing, food, and other emergency support are available for families referred under Title IV.  Counseling services and shelter based tutoring/parent training is available. X
IDEA  Provides students with disabilities a Free Appropriate Public Education (FAPE) that is tailored to their individual needs including an Individualized Education Plan (IEP), placement in the Least Restrictive Environment (LRE), appropriate evaluation, parent and teacher participation, and procedural safeguards. X


Annual Parent Meeting

Describe the specific steps the school will take to conduct an annual meeting designed to inform parents and families of participating children about the school’s Title I program, the nature of the Title I program (schoolwide or targeted assistance), Adequate Yearly Progress, school choice, and the rights of parents are covered at the annual meeting.   

Phase 1: Hold at least one live, in-person* meeting
  • Held by mid October (by Friday of the second full week of the month)
    • Conducted before or after a school event or as a standalone event
    • Publicized in a timely manner utilizing a coordinated combination of at least two of the following (or similar) invitation formats to best reach all families in the weeks preceding the event(s):
    • School Messenger automated phone service
    • School Calendar
    • Newsletter/Flier
    • email/FOCUS messenger
    • Marquee/a-frame signs
    • Website/Social Media
  • Documented evidence families are informed of the school’s participation as a Title I school, the requirements of the Title I, Part A program, and the right of parents to be involved by maintaining evidence of
    • Invitations (copies, screenshots, scripts, messenger reports, etc)
    • Agenda
    • Sign-in sheets (or other attendance records from virtual participants)
    • Minutes/notes/presentation slides customized for the school
    • Summary of survey results
*in-person meetings may be supplemented with simultaneous virtual broadcasts or wholly virtual if in-person events are restricted.
Phase 2: Post “Missed Meeting” informational slide to the school’s website after the live meeting.
  • Presented using district-created Slides template
  • Posted for a minimum of two weeks following the live annual meeting; or the last two weeks of October at the latest
  • Posted in a prominent location of school’s website
  • Customized with school’s updated information and documents


Flexible Parent Meetings

Describe how the school will offer a flexible number of meetings, such as meetings in the morning or evening.  
How will the school provide with Title I funds, transportation, child care, or home visits, as such services related to parental engagement {ESEA Section 1116}. 

Flexible Meetings Description of Meetings/Activity X
Morning meetings Meetings will be offered before school X
Afternoon meetings Meetings will be offered during/after school X
Evening meetings Meetings will be offered before, during and after school  
Transportation Title I funds budgeted for transportation  
Child Care Title I funds budgeted for child care  
Home Visits Title I funds budgeted for home visits  
Other Parental/Family Involvement Activities X

 

Building Capacity of Parents

Describe how the school will implement activities that will build the capacity for meaningful parent/family involvement, and building relationships with the community to improve student academic achievement.  Describe the actions the school will take to provide materials and training to help parents assist parents/families to work with their child. Include information on how the school will provide other reasonable support for parent/family engagement activities under {ESEA Section 1116}.

PI Budget:  $1,755.00

#

Topic - Title of Activity

Person Responsible

Materials/Training

Provided to Parents/Families

Tentative Date/Time

(is it flexible?)

Documentation

Evidence

(announcement, agenda, sign in sheet, evaluation, etc.)

1

Family Event/Research Night Boulanger/ Buckstein/ Teachers Information shared about Science Fair, History Fair, and technology  October 2022 Callout, sign in, evaluation, agenda, Facebook, website, handouts

2

Orientation Perry/ Boulanger/ Buckstein Handouts and parental information to assist with the start of school: Focus Parent Portal, EWMS website,       etc.   August  2022 Callout, sign in, Facebook, website

3

Literacy Night–Celebrate Literacy Week Boulanger/ Buckstein/ Teachers Materials for literacy rotations to engage families in activities that promote literacy and reading, Books January 2022  Callout, sign in, evaluation, agenda, Facebook, website, handouts

4

Don’t Stress the Test Boulanger/ Buckstein/ Teachers Materials to engage parents/families in testing season and how to help with ELA (reading and writing), Math, Science, and Civics at home, introduce resources and new testing platform March 2022 Callout, sign in, evaluation, agenda, Facebook, website, handouts

5

Parent/Teacher/Student Conference–In person and virtual Admin and Teachers Flexible meeting times, information about improving academics and behavior, resources to assist with additional areas of need Throughout the year Log of conferences, teacher input forms, school calendar

6

SAC Meetings Perry/ SAC Committee Meetings to discuss information pertaining to school growth and needs Throughout the year Callout, sign in, agenda, Facebook, website, minutes

7

Veterans Day Ceremony Perry/ Drama Sponsor Information on being a part of the military and what it means for Americans and those who live here. It is also a chance for students to see Veterans and for their families to participate in honoring veterans November 2022 Feedback from parents and community members

 

Other Activities

Describe the other activities, such as parent resource centers, the school will conduct to encourage and support parents and families in more meaningful engagement in the education of their children {ESEA Section 1116}. 

  • Resources for parents–parental access to internet and pamphlets/advertisements for available resources in the community and district

  • Positive Phone Calls–Call log of monthly positive phone calls to families

  • Google Classroom Parental Account–EWMS will obtain email addresses from parents and enter into Focus so parents are able to have parental accounts for Google Classroom. Parents will receive invitations from teachers. Parents will receive training at various Parental/Family involvement activities.

  • Focus Messenger will be utilized to communicate with families
     

Staff Development 

Describe the professional development activities the school will provide to educate the teachers, specialized instructional support personnel, principals, other school leaders and other staff leaders and other staff with the assistance of parents/families and the school.  How to value and utilize the contributions of parent/families.  How to reach out to, communicate with and work with parents/families as equal partners. How to implement and coordinate parent/family programs, and build ties between parents/families and the school. {ESEA Section 1116}. 

Focus Areas for Staff Development

A Value and utility of contributions of parents and families.
B How to reach out to, communicate with and work with parents/families as equal partners.
C Implementing and coordinating parent/family programs.
D Building ties between parents/families and the school.


 

#

Topic - Title of Activity

Person Responsible

Anticipated Parent Engagement Focus Area

(list the focus area/s)

Tentative Date

Documentation

Evidence

(agenda, sign in sheet, etc.)

1

School-based contact PD   District Title I staff A, B, C, D  July/August Agenda, sign in sheet, and evaluation

2

Disrupting Poverty Book Study  Hendrix A, B, D Prior to Feb. 2023 Agendas, sign in sheets, Google Classroom activities (Title I created)

3

 Pre-Planning/Faculty Meetings Perry/ Boulanger

B

 Throughout the year Agenda, sign in sheet

4

Data Meetings Perry/ Boulanger/ Bobbitt/ Specialists/ Dept. Chairs

B

Throughout the year  Agenda, sign in 

5

Family Engagement PD  Perry/ Boulanger/ Bucksein/ Title I Created materials  C,D Throughout the year  Agenda, sign in 

6

Parent video from Flamboyan Foundation - https://www.youtube.com/watch?v=vbyhao0FtaQ Boulanger/ Buckstein A Pre-school Agenda, sign-in sheet, minutes (--view video and discuss the value parents place on a school/home relationship and the benefit to the school)
7 Video from Dr. Karen Mapp - https://www.youtube.com/watch?v=6j-Hkl5vIS4 Boulanger/ Buckstein B Pre-school Agenda, sign-in sheet, minutes (view video and discuss how we can reach out; begin conversation about positive calls home)
8 Rubric for successful family night Boulanger/ Buckstein C--View rubric, discuss and plan based upon rubric Throughout the year SBLT agenda, sign-in, minutes

 

Communication

Describe how the school will provide parents of participating children the following: 

  • Timely information about the Title I programs;
  • Description and explanation of the curriculum at the school, the forms of academic assessment used to measure student progress, and the achievement levels students are expected to obtain;
  • If requested by parents, the school provides opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children and 
  • If the school wide program plan is not satisfactory to the parents of participating children, the school will submit the parents’ comments with the plan that will be made available to the local education agency {ESEA Section 1116}. 
     

Communication Focus Areas

Type of Activity

X

Evidence of activity

How does the school communicate timely information about the Title I program?

Title I Annual Parent Meeting

X

Google Slides/Screenshot; Advertisement, Agenda, Minutes, Sign in Sheet

SAC

X

Advertisement, Agenda, Minutes, Sign in Sheet

Electronic Communication

X

Facebook, website, Focus Messenger, Google Classroom

Mail Out to Parents

 

 

Family Nights

X

Announcement, agenda, sign in, survey

School Website

X

Screenshot

School Messenger

X

Callout script, callout log

Flyers

X

Title I Family night activities

Other

 

 

How does the school communicate timely information about curriculum, assessment, and achievement?

Title I Annual Parent Meeting

X

Google Slides/Screenshot; Advertisement, Agenda, Minutes, Sign in Sheet

Family Nights

X

Announcement, sign in, agenda, survey, resources packets, slides for presentation

Newsletters

 

 

Open House

X

Sign in sheet, agenda

SAC

X

Advertisement, Agenda, Minutes, Sign in Sheet

Website

X

Screenshot

FOCUS

X

Teacher use of Messenger and Gradebook

RTI Parent Meetings

X

Invitation, conference sheets, tracking sheets

Conferences

X

Conference sheets

Other

 

 

How does the school offer opportunities for regular meetings for parents to participate in making decisions and give feedback?

SAC Meetings

X

Advertisement, Agenda, Minutes, Sign in Sheet

PTA Meetings

 

 

Conferences

X

Conference sign in sheet, conference agenda with notes

Other

X

Evaluation forms/survey information

 

Accessibility

Describe how the school will provide full opportunities for participation in parental involvement activities for all parents.  Include how the school plans to share information related to school and parent programs, meetings, school reports, and other activities in an understandable, uniform format and in a language that parents/families can understand.


Describe the opportunities that families have to fully participate in their child’s education.

  • Ernest Ward provides many opportunities for parental involvement. We do not have any ESOL students/families, however, we have many families with disabilities and/or limited transportation.
  1. Parent conferences--all parents are invited and encouraged to set up conferences to discuss their students with the teachers as well as allow teachers to address the needs as communicated by parents. If parents have a special needs request, we are able to accommodate those needs (ex: halls and conference room accessible to parents in wheelchairs) and we are now able to meet with parents virtually. We have an deaf/hard of hearing interpreter on campus as well. 
  2. SAC--all parents and community members are invited to participate in an effort to gain information pertinent to the school and in an effort to provide input. Participants with limited/no access to transportation can attend virtually (if possible). 
  3. Family Nights--all families are invited to participate in the family engagement nights. Virtual links to all Family Night presentations and resources.  Hallways and classrooms are accessible by wheelchair. Deaf/hard of hearing interpreter on campus for events. 

Describe how the school will share information to families in an understandable, uniform format, and in different languages as needed.

  • EWMS does have several Spanish-speaking families. We incorporate images as needed. We also  present Title I  information in Spanish (provided by Title I). EWMS maintains an accurate calendar of all upcoming events. We do have a portion of our families who do not have internet access so we provide call-outs and handouts for all of our events. We all provide call-outs containing important information as it needs to be presented. 

Barriers  

Describe the barriers that hinder participation by parents during the previous school year in parental involvement activities. Include the steps the school will take during the upcoming school year to overcome the barriers (with particular attention to parents who are disabled, have limited English proficiency, and parents/families of migratory children) {ESEA Section 1116}. 
 

Barrier(s):

Including the

Specific Subgroup

X

Plan of Action (Steps to overcome)

Language

 

 

Disabilities

X

Deaf and hard of hearing interpreter on campus. If she is off campus, the district will send someone in her place. 
Parents with mobility issues/wheelchairs are able to utilize the elevator to maneuver around campus, if necessary. Our halls, conference rooms, and classrooms are wheelchair accessible. 

Transportation

X

Google Meets hardware has been purchased so that EWMS faculty and staff can meet virtually with parents/families with limited/no transportation. If the internet is not available to the family, we can provide phone meetings/conferences as well. 

Child Care

 

 

Schedule

X

Flexible meeting times (before school, during school, after school) and virtual meetings available.

Homelessness

X

Partner with Homeless office to gather resources for homeless students and families

Communication

X

Communication in a variety of modalities is utilized in an effort to meet the diverse needs of our families. EWMS uses the school signage and website, Facebook, call-outs, handouts, and North Escambia to communicate with families and the community.

No WiFi Availability

X

Call outs and paper handouts are provided to students/families. This year, we are also offering parent resource centers which can be utilized for those who need internet access. Parents can utilize the internet for virtual meetings or to meet a variety of other needs. 
Teachers will teach students (and parents) how to access classwork on their Chromebooks without being online.
Hotspots available

Other

 

 

 

Assurances about the Parent and Family Engagement Plan

I, Nancy Gindl-Perry, do hereby certify that all facts, figures, and representations made in this application are true, correct, and consistent with the statement of assurances for these waivers. Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records necessary to substantiate these requirements will be available for review by appropriate district, state and federal staff for a minimum of five (5) years. I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on this or any special project, where prohibited.

Assurances

  • The school will be governed by the statutory definition of parent and family engagement, and will carry out programs, activities, and procedures in accordance with the definition outlined in ESEA Section 8101;
  • Involve the parents of children served in Title I, Part A in decisions about how Title I, Part A funds reserved for parental involvement are spent {Section 1116 (a)(3)(b);
  • Plan was jointly developed/revised with parents and distributed to our families and the local community {Section 1116 (b)(1);
  • Engage parents and families, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs under this part, including the planning review, and improvement of the school parent and family engagement policy and the joint development of the school wide program plan under Section 1116 (c)(3);
  • Use the findings of the Parent and Family Engagement Plan review to design strategies for more effective parent and family engagement, and to review, if necessary, the school’s Parent and Family Engagement Plan {Section 1116 (a)(E);
  • If the plan for Title I, Part A, developed under Section 1112, is not satisfactory to the parents and family of participating children, the school will submit parent and family comments with the plan when the school submits the plan to the local educational agency [Section 1116(b)(4)];
  • Provide to each parent an individual student report about the performance of their child on the state assessment {Section 1112 (e)(1)(B)(i);
  • Provide each parent timely notice when their child has been assigned or has been taught for four (4) or more consecutive weeks by a teacher who does not meet applicable State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned {Section 1112 (e)(1)(B)(ii)}; and
  • Provide each parent timely notice information regarding their right to request information on the professional qualifications of the student's classroom teachers and paraprofessionals {Section 1112 (e)(1)(A).