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Purchasing Card Program

The Escambia County School District's Purchasing Card Program is designed to improve efficiency in processing low dollar purchases from any vendor that accepts the Visa credit card.  Many of our suppliers, currently being paid by the purchase order system, will accept the purchasing card.  This program allows the cardholder to purchase approved commodities and services directly from our vendors.  Each purchasing card is issued to a named individual and the Escambia County School District is clearly shown as the government buyer of the goods and services.

Regions Bank Customer Service Department (24hrs. / 7 days a week) 888-934-1087

"District" Purchasing Card Training sessions in are usually held in IT Conference Room located on the third floor of the District's 75 North Pace Blvd. Building. The training lasts approximately 1 1/2 hours. You may pick up your purchasing card after the training (if previously ordered).  This is a separate training from the Skyward Card Manager Training.  This purchasing card training is an overview of the purchasing card process including purchases that are permitted using a purchasing card.  Also, anyone that would like to attend for refresher training is welcome.  Remember, all cardholders are required to attend training before receiving their card. If you plan to attend, please notify Cindy Davison (CDavison@Escambia.K12.FL.US) via email or call 469-6202 so we will have enough printed material for everyone.

Our next training session(s) is (are):

Purchasing Card Training will be held on Thursday, September 27, 2018 at 1:30 PM in the second floor Finance Conference Room in the Vernon McDaniel Building located at 75 North Pace Blvd.    Please note that all persons are required to attend training before obtaining a Purchasing Card.

 

If the person that will be entering purchasing card transactions into the computer has not attended this training, please let them know about this training.  This is a separate training from the Skyward Software training.  This purchasing card training is an overview of the purchasing card process including purchases that are permitted using a purchasing card.  Also anyone that would like to attend a refresher training is welcome to attend.

If you plan to attend the training class, please let Cindy Davison know so she will have enough printed information for everyone.

"District" Purchasing Cards and Travel Cards 

Amazon Receipt  Instructions to obtain a receipt for transactions with multiple shipments

Budgeted Funds Purchasing Card Cardholder Agreement 

Checking Pending Charges Instructions for checking pending charges with Regions Bank

Documentation Requirements Minimum documentation required for Purchasing Card Transactions

Escambia County School District Travel and District Purchasing Card Manual

Travel Claim Procedures

Disputed Item Report  Use to dispute a charge that appears on your billing statement    

Request Purchase Utilizing Purchasing Card  To request a purchase of an item utilizing the Purchasing Card

Cardholder Maintenance To cancel an ECSD Purchasing Card or change Cardholder information on an existing card

Purchasing Card Request  Use to request a District Fund, Travel or Internal Account Purchasing Card

Purchasing Card Cardholder Activity Report  Use to track cardholder Purchasing Card charges for statement reconciliation purposes

Purchasing Card Check Out Log  To record the issuing of Purchasing Cards for use and their return to the Card Manager

Transaction Report  Instructions to obtain a Cardholder Transaction Report in Regions Bank Card Management System